The queue isn’t at the machine. It’s in the chat.
The coffee-corner management system for the workplace
Keif is one system for your coffee-corner orders, in place of messages and phone calls: employees order for themselves and their guests from their desks, orders reach the barista in sequence, and management tracks orders and reports on the dashboard.
- Available in Arabic and English
- Trial on one corner before you expand
- Support from a team in Saudi Arabia
The problem
When the coffee corner runs on messages and phone calls
Nine in the morning, and orders keep landing in the office group chat: “Latte, no sugar.” “Who ordered the cappuccino?” “Where’s my order?” The corner’s extension rings for the third time, the barista is searching the messages for the next order, and the last cappuccino went to the wrong person.
Coffee-order messages piling up in the office group chat
The employee
Leaves the desk to order or to ask about an order, and loses part of the working day walking back and forth.
The barista
Orders arrive scattered across messages and calls, and at busy times an order is delayed or lost.
Management
Can’t see order volume or the most-requested items, so decisions about the corner come down to guesswork.
Guests
Meeting hospitality is requested at the last minute by call or message, and the barista doesn’t know who it’s for or where to serve it.
With Keif, employees no longer need to ask about their orders, and the barista no longer searches for them through messages and calls.
The solution
From order to report
Example order in the Keif employee app: a latte with less sugar and a note, location Second floor · Desk 14, then Send order Employees order from their desks
From their desk, the employee opens the app, picks a drink, sets sugar and add-ons, adds a note if they want, then sets their location and sends the order.
Barista order list in sequence with each order’s location Orders reach the barista in sequence
Orders arrive in the barista app in sequence, even during the morning rush. Each one shows the drink, its details and where the person is, and stays on screen until it’s done.
Most-requested products report in the Keif dashboard (demo data) Management keeps track on the dashboard
The dashboard shows orders by status, the most-requested items and orders per corner, so management keeps track as things happen without asking anyone.
An employee app, a barista app and a management dashboard, in one system that runs in your existing corner with the barista you already have.
For your team and your guests
Hospitality has its etiquette. Now it has a system.
Coffee is the first thing offered to a guest, and serving it has its etiquette: it arrives on time, and no one has to ask twice. Keif helps you bring that etiquette to your coffee corner: for your team every day, and for your guests in every meeting.
For your team, every day
Each person’s drink, the way they like it
They pick from the menu, set sugar and add-ons, and leave a note for the barista.
Notified when it’s ready
The employee gets a notification when the drink is ready, so there’s no need to ask or wait at the corner.
A clear location on every order
The employee sets where they are before sending: their desk or one of the places you define, so the barista knows whose order it is and where to take it.
Call the barista
If an employee needs something extra, they can call the barista from the app.
For your guests in meetings
A guest’s impression of your organization starts with how they are received.
Meeting hospitality from the app
The host orders drinks for their guests in a single order and picks the meeting room as the delivery location, so the barista knows whose order it is and where to take it.
Office visitors
An employee orders for their visitor in the app and picks the delivery location: their desk, or reception if you’ve added it to your places.
Call from the room
If the meeting needs something, the host calls the barista from the app instead of phoning or stepping out to find them.
After the meeting
The host requests table cleaning from the app.
The dashboard
The corner in view, the decisions in your hands
From the dashboard you manage the coffee corners across your organization: each corner’s menu, who can order from it and where it delivers, along with its orders and reports.
- The menu is yours: add items and their options, and switch off what’s no longer available.
- Reports on the most-requested items, orders per corner and the order completion rate.
- Track orders by status, and open or temporarily close a corner in one click.
Getting started
From setup to your first report
To start, you need: an existing corner, someone to prepare the drinks, and a device for the barista app. We handle the setup.
Before go-live
Setting up the corner
We set up one corner: we add your current menu and your office buildings and floors to the system, and create employee and barista accounts, while the corner keeps serving as usual.
Going live
Orders through Keif
Corner orders start coming through Keif, even during the morning rush: they reach the barista in sequence, employees are notified when their order is ready, and our team follows up with you in the first days.
First report
Your actual numbers
Management receives a first report on the corner showing order volume and the most-requested items, so the decision to expand rests on your actual numbers.
Later
Expanding
Once the first corner is settled, you add more corners on other floors or in other buildings, each with its own menu and employees.
No integration with your systems needed to start: we begin with what you have today — the same corner, the same barista.
Subscriptions are yearly, per corner. See plans and prices on the pricing page.
Every organization starts its own way
Startups
A small team and one corner: a quick start without complexity, and organized orders instead of group-chat messages.
Companies and headquarters
Several floors and meetings all day: each floor has its own corner and menu, and management tracks orders for every corner from one dashboard.
Government entities
Hospitality is part of how visitors see a government entity: a system in Arabic, clear reports for the person who signs off, and a start with one corner.
For IT and procurement teams
Security
- Management adds employee accounts one by one or by CSV import, and activates or deactivates them. Each corner has its own barista account.
- Does your information security team have requirements or questions, including about the data the system collects? We answer them in writing before your trial starts.
- An activity log in the dashboard shows the actions taken in the system and when.
- Support from a team in Saudi Arabia.
Frequently asked questions
What decision-makers and employees ask before getting started.
Request a trialFor organizations
An existing corner, someone who prepares the drinks, and a device for the barista app. Keif works with your current corner and team.
We start with one corner: we set up the menu with your barista and create employee and barista accounts, then the trial runs on a chosen floor or department with our team following up. Once you’ve seen the results, you decide whether to expand.
Yearly, per corner, from SAR 1,990 per corner per year, with no charge for the number of employees. You start with a free 30-day pilot, and the details are on the pricing page.
Yes, through the employee: the meeting host orders their guests’ drinks, with quantities, in a single order and picks the meeting room as the delivery location from the places you define, so the order reaches the barista with its details. During the meeting they can call the barista from the app, and afterwards request table cleaning.
No, no integration is needed to start: employees and the barista use the apps, and management signs in to the dashboard at go.keif.app.
The Keif team, following up with you directly from the start of the trial. After go-live, support is on WhatsApp.
For employees
Open the Keif app, choose your drink, set sugar and add-ons, add a note if you like, then choose your location and send the order. You can add more than one drink, with quantities, to the same order, and you’ll be notified when it’s ready.
Before sending, you choose your location: your desk, or one of the places your organization has set up, such as a meeting room or reception, so the barista knows whose order it is and where to take it.
Yes, until the barista starts preparing it. After that, you can call the barista from the app and tell them what you need.
The app notifies you as soon as your order is ready, so there’s no need to ask or wait at the corner.
Hospitality has its etiquette. Now it has a system.
Request a trial
We’ll contact you within one business day to arrange your trial.
- Trial on one corner before you expand
- Yearly subscription per corner
- Support from a team in Saudi Arabia
Already using Keif? Support is on WhatsApp.